Executive Secretaries work as the assistant of the high officers in a company. They prepare the daily activities and meetings for their boss and receive and send messages to clients.
Basic Tasks:
Prepare daily reports, presentations and other important documents.
Set corporate and casual meeting.
Prepare the daily activity and important documents to be signed by the boss or the head officer.
Received and transfer important messages from clients and other important person.
Assist the boss or head officer regarding the department or company’s status by showing the documents and other important files.
Make and present presentations or proposals.
Communicates with clients, head officers and other business associates.
Create and distributes meetings minutes.
Confer with clients regarding project works or deals.
Encode and store important files or documents in computers.
Assure the confidentiality of important matters.
Education and Training Requirements:
Must be a graduate of Bachelor of Science in Business Administration, Secretarial or Mass Communication.
Must have at least 2-3 years experience as secretary in a corporate company.
Salary Information:
Local Employment:
Executive Secretaries salary ranges from PhP12, 000- PhP20, 000 a month depending on the industry belonged.
Overseas Employment:
US-USD2, 333 or PhP109, 569 a month
UAE- USD2, 916 or PhP136, 949 a month
Australia- AUD2, 916 or PhP95, 296 a month
Skills and Competency Requirements:
Must have wide in administrative and clerical works.
Knowledge in public relations
Must have knowledge in business.
Knowledge in dealing and communicating with different people.
Must have good command in English usage, both oral and written.
Knowledge in book keeping
Must know how to use computer applications.
Can do multi tasking and can meet deadlines.
Must have pleasing personality
Ability to present good proposals.
Attentive and very keen to details.
Employment Opportunities:
There are high opportunities abroad for Executive Secretaries especially for experienced and high skilled. Middle East employers like Filipino secretaries because Filipinos can speak and write English. A high compensation package plus benefits awaits qualified applicants.
Work Environment:
Executive Secretaries have a pleasant working environment with air-condition room and complete with computer and other important things. Their space is often located beside the superior’s office.
Working Hours:
Executive Secretaries work for 8-10 hours a day including overtime.
Career Advancement:
The Executive Secretary is the highest rank for secretarial position. A hard working and exceptional Executive Secretary can be promoted a departmental position such as Head Officer or Manager.
