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Nature of Job:

Executive Secretaries work as the assistant of the high officers in a company. They prepare the daily activities and meetings for their boss and receive and send messages to clients.

Basic Tasks:

• Prepare daily reports, presentations and other important documents.
• Set corporate and casual meeting.
• Prepare the daily activity and important documents to be signed by the boss or the head officer.
• Received and transfer important messages from clients and other important person.
• Assist the boss or head officer regarding the department or company’s status by showing the documents and other important files.
• Make and present presentations or proposals.
• Communicates with clients, head officers and other business associates.
• Create and distributes meetings minutes.
• Confer with clients regarding project works or deals.
• Encode and store important files or documents in computers.
• Assure the confidentiality of important matters.

Education and Training Requirements:

• Must be a graduate of Bachelor of Science in Business Administration, Secretarial or Mass Communication.
• Must have at least 2-3 years experience as secretary in a corporate company.

Skills and Competency Requirements:

• Must have wide in administrative and clerical works.
• Knowledge in public relations
• Must have knowledge in business.
• Knowledge in dealing and communicating with different people.
• Must have good command in English usage, both oral and written.
• Knowledge in book keeping
• Must know how to use computer applications.
• Can do multi tasking and can meet deadlines.
• Must have pleasing personality
• Ability to present good proposals.
• Attentive and very keen to details.

Employment Opportunities:

There are high opportunities abroad for Executive Secretaries especially for experienced and high skilled. Middle East employers like Filipino secretaries because Filipinos can speak and write English. A high compensation package plus benefits awaits qualified applicants.

Work Environment:

Executive Secretaries have a pleasant working environment with air-condition room and complete with computer and other important things. Their space is often located beside the superior’s office.

Working Hours:

Executive Secretaries work for 8-10 hours a day including overtime.

Career Advancement:

The Executive Secretary is the highest rank for secretarial position. A hard working and exceptional Executive Secretary can be promoted a departmental position such as Head Officer or Manager.

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